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Minutes of the Altamont Patio Condominium Meeting
Tuesday, August 22nd, 2006
5:30 P.M.

In Attendance:

Wess Short (President)

Presley Burns (Vice President) 
Jo Simpson (board)

Sharon Kinzalow (board)

Lynn Carlisle (Secretary)

Bart Jones (Metcalf)
 

The Vice-President called the meeting to order at 5:30 P.M.

Altamont Patio Homeowners Association Meeting August 22, 2006

Agenda:

I.                  Session Called To Order-Vice-President

II.               Association Reports

1.     Bart Jones-Management

a.      Will send letter and levy fine to Eric Jones re: noise

b.     Discussed how limited association responsibility is for unit floor repair

c.      Will work on A6, A8, and A10 doors; estimates approx. 800 exp.

d.     Nothing heard from dog in A5 after letter sent

e.     Roof work will begin again soon; expect to begin on A row due to underlying issues

f.       Will at very least send letter to unit on C-row and D15 re: satellite dish placement; board agreed with Bart that they should just be removed since satellite placement is very clearly outlined in board policy

2.     Presley Burns-Grounds

a.      Water restrictions are still in place, but most plants/trees are surviving at this point

b.     Noted that residents of C-14 clean kennel in walk/boardwalk area and that they need to stop doing so – Bart said will send letter to C-14

c.      Recommended boardwalk repair/replacement – Bart estimated total job might run 2000.00 with materials and labor included – Charles C. mentioned that we might consider polymer

3.     Charles Chapman-Treasurer

a.      Bills are being paid; we are still solvent

b.     We have several owners that are not paying assessments/fees

4.     Lynn Carlisle-Website

a.      Thanked Jo for her very helpful and detailed input re: website

b.     Advised board that progress has been made and continues apace re: website

c.      Discussed with Bart the scanning of Expense reports so as to make easier/quicker their placement on the web

5.     Wess Short-Pool

a.      Pool is doing well re: cleanliness; reports

b.     Discussed replacing furniture – board agreed to allow Presley to shop around for a good deal on seasonally discounted pool deck furniture; if he stays under 500.00 will not have to get pre-approval

c.      Resident’s guests continue to use bottles at pool – Jo, Sharon, and others offered to help Wess police this issue

III.            Old Business

1.     Roof Progress-Bart Jones/Board

a.      See above

2.     Wooden Stairs That Need To Be Replaced-Charles Chapman

a.      Charles will be marking steps/boards that need replacing and Bart will follow up with replacement

3.     Pool Fence-Charles Chapman/Presley Burns

a.      Decided cannot fence pool due to structural issues

b.     Will now explore other alternatives

4.     Neighborhood Watch-Lynn Carlisle/Sharon Kinzlow

a.      Sharon will contact Lynn regarding possibly trying to launch NW again

IV.             Building Repairs

1.     Walkway Planks Need Attention Numerous Complaints

a.      See above

2.     Extra Handicap Spot Has Been Requested By Joe Webster

a.      Discussed; will create additional space next to current one; Presley to advise Bart

3.     A14 & A16’s Doors

a.      See above

4.     Air Conditioner Letter To ALL Owners

a.      Bart agreed to send letter out promptly

V.                New Business

1.     Numerous Issues-Jo Simpson

a.      Why did we not send an official board letter to E2? – Bart agreed was not done; board consensus was essentially to wait and see if any other activity occurs now that owner has been contacted verbally by Bart – Note: Jo feels strongly that we need to put something in writing to remove any potential liability from the complex

b.     Issues that leave Altamont open to liability need to be addressed

c.      Plywood needs to be removed from section of roof between D and C row that contains air-conditioning units – Bart agreed will get removed

d.     Carpet needs replacing on the stairs; broken step needs replacing

e.     Proposed new guidelines for management of work orders; to be discussed further

2.     All Owners At Altamont Patio Need Access To Other Owners Phone Numbers Numerous Leaks Have Ruined Ceilings Some Owners Have Refused To Repair These Problems Most Notably B17 & D3-Wess Short

a.      board members rec’d list from Bart

3.     Iron Building Fence Around Complex-Wess Short

4.     Guard Gate-Sharon Kinzlow

5.     Final Words-Management/Board

     VI.   Close of Session-President

The meeting adjourned approximately 7:00 P.M.

Minutes prepared by Lynn Carlisle.

Next meeting: September 26th