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Minutes of the Altamont Patio Condominium Meeting
Tuesday, November 23, 2004

Minutes

Altamont Patio Condominiums
Board Meeting
November 23, 2004
5:00 p.m.
 
 

Attendees:
Wess Short, President
Presley Burns, Grounds, Vice-President
Jo Simspon, Secretary/Webmaster
Charles Baird, Treasurer
Charles Chapman
Bart Jones

The meeting was called to order by the Vice-President, Presley Burns at 5:05 p.m.

Old Business:
The minutes from the September meeting were read by the Secretary.

The repair list prepared by Patty Barnett was discussed and prioritized.  It was decided that we would get quotes on the minor projects and decide after that when to proceed with these projects.  The quote from Barnes (aprox. $3,800) to replace the railroad ties on the 33rd Street side was discussed further and it was decided that this project could wait until later.  Of main importance was addressing the erosion problems on the B-row.  Charles Baird went over the quote he had received from Barnes (in the amount of $2,200) to remedy this erosion problem by installing a 6" curb (45 feet) on top of the existing curb at upper parking lot railing, repairing and adding concrete spillway at the end of upper lot drain pipe, and adding a step at the top of the curb on sidewalk.  All were in agreement, as evidenced by the unanimous vote, to proceed immediately with this project and Charles Baird was to notify Barnes accordingly as well as oversee the work.

Also it was voted on to adopt an exception to the rules as pertains to units D22 and A16 who are not currently in compliance with the satellite dish installation requirements, such variance to allow the current occupants of these two units to leave their dishes in the present locations until which time said units are sold in the future at which time the new owners will be required to remove dishes and if reinstalled, do so in complaince with the existing rules.

Review of past-due accounts and discussion about same took place.

New Business:
Jo Simpson followed up with Bart regarding the fax sent to Metcalf on 11-17 pertaining to a noise problem from Unit C7. Bart had not received a copy of this from Bob Lacey and was to follow-up with him on the matter.

An update of the Cooks's Pest Control termite inspection which took place on October 25th was presented by Jo, along with a list of units that Cook's still needed to access for inspection purposes.  A letter will be prepared in the near future outlining this need and asking said residents to cooperate in this matter and this letter will be distributed by Wess Short and Jo Simpson to the appropriate units.  Also of note, it was relayed that no active infestations were found in any of the units that were inspected on 10-25, and the rotting wood issues brought to their attention were not related to termites.

Jo asked that someone knowledgeable regarding roofs inspect her roof on the F-building, North side in particular, as well as the roofs on the top of the E-row because of concern the shingles are mossy and may need replacing soon.

Presley Burns reported that the flood light on the upper lot near the sign has been broken and needs to be repaired, as well as needing a new ballast in the Laundry Room.

Presley also presented a proposal for lawn care by Larry LaGroue with Handiworks in the amount of $725 per month. It was decided that we would terminate our contract upon expiration, or perhaps sooner if possible, with Root Bound and allow Mr. LaGroue to maintain the grounds on a month-by-month basis.  Presley will oversee same.

It was requested that quote to trim the trees against the buildings on the bottom parking lot and also on the side of the F-unit be done.  Trees on patios will need to be pruned by individual owners, at their expense, in the Spring.  A letter notifiying them of this will be sent out after the first of the year.

A letter regarding plumbing issues and water cut-off from D2, Lynn Carlisle, was discussed.  Also it was agreed that the Board Meetings would start at 5:30, rather than 5:00, effective next meeting to make it easier for some to attend same.

The issue of window and door replacement was discussed.  Bart was to get an opinion on whose financial responsibility this would be.  Also, he will let us know who the contact with Dixie Windows is so that arrangements can be made to establish replacement window criteria and cost.

Wess conveyed all financial records to our Treasurer, Charles Baird.

The 2005 Annual Budget proposal was prepared and outlined by Charles Baird. After going through the budget it was voted on unanimously to approve same.  A copy of the 2005 Budget will be enclosed with the notification letter of the Annual Meeting to be sent to all property owners.  The Annual Meeting will be held Tuesday, December 14th at 5:30 p.m. at Metcalf Realty.  New officers and Board Members will be voted on at that meeting as well.

The meeting adjourned approximately seven p.m.

Minutes prepared by Jo Simpson.