......
......

Minutes of the Altamont Patio Condominium Meeting
Tuesday, October 28, 2003
6:00 p.m. Metcalf Realty

Minutes

Altamont Patio Condominiums
Board Meeting
October 28, 2003
6:00 P.M.

Attendees:
Bart Jones
Wes Short
Jo Simpson
Charles Baird
Louis Carruba
Presley Burns
Charles Chapman

Old Business

Charles Baird discussed the Water Systems proposal and presented his overview of how the plan might be implemented, etc.  After lengthy discussion, it was felt that further investigation needed to be conducted and would be done so at a later date.  The main area to be resolved centered around the appropriate amount to reduce the fees (perhaps based on the par value ratio) and how to structure the pay back cost to the Association for each units meter cost.  Also was the question of whether the Board has the authorization to implement this without a resolution accompanied by the full vote of the members at large.

Jo Simpson presented a draft letter for approval to be sent to owners/residents that were in non-compliance with the satellite dish installation requirements, as well as a list of current units falling into this category.  Metcalf will send these notices out which will allow the owners thirty days to correct the problem.  If not, then the owner will be assessed $25 each month the dish remains improperly installed.

New Business

Financial Report
Bart Jones distributed copies to all of the August 24, 2003, Financial Report and answered several questions.  Previously a copy had been mailed to each board member.

The job to correct the repairs needed in the Laundry Room was offered to Scott Thomas who indicated to Bart that he would complete the work within the next week.  The cost should be under $500.

Charles Adams had asked one of the Board Members about whether the wall on the lower parking lot could be cleaned and painted.  It was decided that this would best be accomplished in the Spring time when the next pressure washing took place.  In the meantime, Bart will perhaps have one of the maintenance men clean it for a cost of $25.

It was suggested that Bart Jones review and present an up-to-date figure for Metcalf's cost to manage our property and renew our contract which is presently on amonth-to-month basis.  He agreed to do so soon so that this figure could be incorporated into the new budget.

One of the property owners, Jay Davis, has inquired as to whether he might get permission to "glass in" his patio.  The vote was unanimously no to this request.

Charles Baird questioned Bart as to what the recurring charge of Payroll represented and also about the amount for Locks and Keys on the monthly statement.  Bart was going to check into the Locks and Keys matter and report back at the next meeting.  He explained the Payroll and taxes/workman's comp represented the grounds fee paid to Presley Burns.

The Rules Committee will be chaired by Presley Burns and include Shirley Williams, Jo Simpson and Wes.  They will meet and present their recommendations to the Board at a later date.

The Budget Committee will be chaired by Jo Simpson and include Wes and Charles Chapman.   They will meet and prepare their recommendations for the new budget to be presented at the upcoming Annual Meeting.

Delinquency report was presented by Bart.

Jo Simpson expressed an interest in Bart obtaining a quote from Skidmore to create two large Altamont Patio signs, comparable to the small See Bulletin Board, etc. sign, as the large signs are not in the best repair.

The Annual Meeting was scheduled for Tuesday, December 2nd.  All property owners will be sent a letter notifying them of the upcoming meeting 21 days in advance of the scheduled date.  Several places were suggested as possible meeting sites, and this will be determined soon.  The annual organizational meeting of the Board of Directors will be held later that evening following the Annual Meeting.

Charles Chapman presented a letter and supporting documentation to the members present indicating his concern and objection about the Condo Bulletin Board being utilized for contractors, etc. posting their business cards, but more specifically for anyone utilizing the Board to advertise property for sale that is not Altamont Patio property.  Discussion took place, followed by a vote and it was, with the exception of one vote, unanimously decided that this presently did not pose any problem and therefore did not need addressing at this time.  Should in the future it become a nuisance, then the subject will be revisited.
 

Annual Meeting
The Annual Meeting of the Association will be on Tuesday, December 2, 2003 at 6 pm.  The place will be announced shortly.  All association members are encouraged to attend.

Minutes were prepared and posted by Jo Simpson.