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Minutes of the Altamont Patio Condominium Meeting
Tuesday, September 23, 2003
6:00 p.m. Metcalf Realty

Minutes

Altamont Patio Condominiums
Board Meeting
September 23, 2003
6:00 P.M.

Attendees: Wess Short, President
Presley Burns, Grounds
Shirley Williams
Charles Baird
Jo Simpson
Shellie Hyde
Scott Thomas
Derry Crawford
Patty Barnett
Bart Jones, Metcalf

Business:

Parking Lot
Signs were in place, as well as individual notices placed on each unit's door, alerting all to the fact that the parking lots will be repaved Thursday, September 25th.  All cars must be out of the lots no later than six a.m. that morning.  Any vehicles left will be towed at the owners expense.  Weather permitting, work should be completed by early evening.  A separate time will be arranged for the lots to be marked off and painted.

Past Due Accounts
The status of past due accounts was briefly discussed.

Water Meter System
The updated proposal from Paul Matthys and Randy Ross of Water Systems, Inc. was discussed briefly.  It was decided that a committee should be selected who can review, research, and formulate a plan for implementing this system.  This committee will consist of Board Members Charles Baird, Shirley Williams, Jo Simpson, and Wes Short.  Charles will Chair the committee and arrange a date soon for the committee to conduct their first meeting.  Final findings/recommendations will be presented to the entire Board of Directors at an upcoming meeting in the very near future.

Financial Report
Bart Jones distributed copies to all of the August 24, 2003, Financial Report and answered several questions.  Previously a copy had been mailed to each board member.

Cable/Direct TV

As the problem of improperly run wires and satellite dish locations become more and more prevelent, it was decided rather than adopt the Direct TV proposal outlined by Bob Dailey recently, the Board will ascertain which units are in non-compliance with the rules regarding this (specifically Rule #9 in the Altamont Patio Condiminiums Rules and Regulations).  A proposed draft letter will be prepared by Jo Simpson and presented to the Board at the next meeting.  This letter will outline our restrictions and installation requirements and, upon approval, will be sent to Direct TV, Dish TV and Brighthouse Cable Company, as well as all property owners, stating that they need to make any  present installations compliant and abide by same on all future installations.

Laundry Room
The Automatic Laundry Company (ALC) will be installing the Maytag front load washers and matching stacked gas dryers within the next month as voted on in the August meeting.

New Business:

It was proposed and agreed upon that we would place a new mercury vapor light in proximity to the mailboxes to insure adequate illumination for this area.  Also, a curently empty (unused) mail box (between B17 and C1) will be allocated and marked as such, the new "outgoing mail box".  The box will be locked and thus alleviate anyone removing mail from the outbox as this has been a problem in the past.

Derry Crawford addressed the issue of "ivy control" and has volunteered to provide his expertise in this matter.

The problem of household garbage being placed in the trash can adjacent to the mailboxes was discussed.

Concern regarding an "ivy laden" tree adjoining the Hilltop complex that might adversely affect the area of B15 was discussed.  Bart Jones will check into this matter for the Association.

Clarification of Rule #8 was questioned by Jo Simpson.  The rule states that For Sale and For Rent signs are not allowed on the grounds at Altamont Patio.  It was decided that "grounds" includes placement of signs on or in units as well.  Three units are presently in non-compliance and will be notified.

It was discussed that a committee should be formed to review and make proposed necessary changes to the present Rules and Regulations.  This matter will be addressed further at the next meeting.  It was suggested that Presley Burns might Chair this committe.

Presley Burns was nominated and voted in as our new Vice President.

Next Meeting
The next Association meeting will be on Tuesday, October 28, 2003 at 6 pm at Metcalf Realty.  All association members are encouraged to attend.

Minutes were prepared and posted by Jo Simpson.